how to set up folders in outlook web app

Open the email client and go to your inbox.

Afterward, you’re left with a clean Outlook inbox that is much easier to navigate.

Use the Clean Up tool to remove duplicate messagesĭo you ever end up with separate threads that are the same conversation, but from different people? Well, Outlook’s clean-up tool is meant to help you remove duplicate messages and streamline your inbox in just a few clicks. And, as you specify which messages go where, Outlook learns where you want messages and starts doing the work for you. Once you set up the Focused Inbox, you can specify which messages go into the focused inbox versus which ones remain in the other option. 💡 Note: This only works with Microsoft 365, Exchange, and accounts. If you use the Focused Inbox, you can do this more easily. However, there are times when we need to quickly check for a specific message and get right back to business.

Use the Focused InboxĪ cluttered inbox can stress out anyone. Now, instead of cluttering your inbox with messages, you can simply look at your task list to see which things you need to accomplish on a given day.

Set a due date and add reminder messages if you want.

Drag and drop the email on Outlook’s task list icon.

Another one of the best tips and tricks for Outlook doesn’t involve the inbox itself, but rather utilizing the built-in to-do list so you don’t have to hold onto every message in your inbox. Many of us use our inbox to keep track of messages that need us to do something like creating a document, signing a report, or generating a spreadsheet. Take advantage of the built-in task list to clear out messages

In the Name box, enter a name for the folder.

In the left pane of Mail, right-click where you want to add the folder, and then choose New Folder.

Once these folders are established, you can even set up rules to customize Outlook and sort messages for you. Organizing your messages with folders is one of the best Outlook tips you can use because it helps you sort messages and clear out unnecessary clutter. However, if you take the time to organize your messages into a folder system, you’ll spend far less time sifting through your inbox going forward. If you simply skim these messages and leave them, they can quickly clutter your main inbox. The average person receives over 100 messages per day. 💡 Note: All of the tips mentioned below are for the Outlook Microsoft desktop email client.

How to set up folders in outlook web app